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They may offer to use your existing vacation days and personal days to allow the maximum amount of paid time off for your situation. Many companies have their own protocol for dealing with lengthy absences. In a case where you’re chosen for jury duty, the company must give you the time off without compromising your employment. Your situation must also meet the criteria and you may need to provide documentation from a physician or other party. For instance, the company must have 50 employees or more to be required to adhere to FMLA. The laws dictating reasonable requests for leaves of absence (such as the ADA and FMLA) have specific stipulations. Prior to requesting a leave of absence, you should confirm whether that time off should be honored according to the employee handbook or state and federal laws. It’s a good policy to write a formal leave of absence letter in any case where you’re requesting time off from work that’s not covered by the sick days and personal days already granted by the company.
What Should be Included in a Leave of Absence Letter?.Most Common Uses for a Leave of Absence Letter.Consequences of Not Using a Leave of Absence Letter.When a Leave of Absence Letter is Needed.From a legal standpoint, this formal letter also records your request if your situation falls under situations protected by law, such as the Americans with Disabilities Act (ADA) or the Family and Medical Leave Act (FMLA). The letter can be forwarded to other executives within the company, rather than relying on a manager to explain the situation. This makes the request easier for your manager or HR person to understand. While you can explain your situation in person, a written letter provides the exact explanation of your need for time off. Your letter documents the reason for your request. It gives a written record of the notice you’ve given your company prior to needing the leave of absence. A formal letter is needed for your personnel file. A leave of absence letter is a formal letter that you write to your supervisor to request a leave of absence from work.